Privacy Policy | Out of the Box Systems

1. Who We Are

Obox Systems LLC ("we", "us", or "our") operates the website at obox.systems. Our registered address is 1621 Central Ave, Cheyenne, WY 82001, United States. For privacy enquiries, contact us at [email protected].

2. What Data We Collect

We collect only the data you provide voluntarily through our contact form:

Name — to address you in our reply.
Email address — to send you our response.
Message content — to understand your enquiry.
Service interest — optional checkboxes indicating which services you are interested in.

We do not use analytics trackers, advertising pixels, or third-party profiling scripts. We do not collect IP addresses beyond what your browser automatically sends with any HTTP request.

3. How We Use Your Data

We use your submitted data exclusively to:

Respond to your enquiry or request for information.
Assess whether our services are a good fit for your project needs.

We will never use your data for unsolicited marketing, share it with advertisers, or sell it to any third party.

4. Legal Basis for Processing

Processing is based on your consent (GDPR Art. 6(1)(a)) — you freely provide your data by submitting the contact form — and our legitimate interest (GDPR Art. 6(1)(f)) in responding to business enquiries.

5. Data Retention

Enquiry data is retained for a maximum of 12 months after our last communication, after which it is permanently deleted. If you ask us to delete your data earlier, we will do so within 30 days.

6. Your Rights

Under GDPR you have the right to:

Access the personal data we hold about you (Art. 15).
Rectify inaccurate data (Art. 16).
Erase your data ("right to be forgotten") (Art. 17).
Restrict processing in certain circumstances (Art. 18).
Data portability — receive your data in a machine-readable format (Art. 20).
Object to processing based on legitimate interests (Art. 21).

To exercise any of these rights, email us at [email protected]. We will respond within 30 days.

7. Cookies

We use a single first-party cookie to remember your cookie consent preference. No analytics cookies, advertising cookies, or third-party tracking cookies are set. You can withdraw your consent at any time using the button below.

8. Third-Party Processors

Your contact form submission is delivered to our inbox via an SMTP email service. The SMTP provider processes your message in transit but does not store or use it for any other purpose. We select providers that maintain appropriate data protection standards.

9. Data Security

All data is transmitted over TLS (HTTPS). We do not store contact form submissions in any database — they are delivered directly to our email inbox and subject to our standard email retention practices.

10. Children's Privacy

Our services are directed at businesses and professionals. We do not knowingly collect data from anyone under 16 years of age.

11. Changes to This Policy

We may update this policy from time to time. The "last updated" date at the top of this page will reflect any changes. Continued use of our site after an update constitutes acceptance of the revised policy.

12. Contact

For any privacy-related questions or to exercise your rights, contact us at [email protected] or write to us at 1621 Central Ave, Cheyenne, WY 82001, United States.